These terms cover two different groups of people, and what applies to you depends on which you are. Part A is for the dance studios who buy Dance World. Part B is for the dancers and families who use the app. The General sections apply to everyone.
1. About these terms
These terms are an agreement between you and Dance World (“Dance World”, “we”, “us”). They apply when you use our website at https://www.danceworld.co.nz, our web portal, or our mobile app.
By using Dance World you accept these terms. If you do not accept them, please do not use the service.
2. Definitions
- Service — the Dance World website, web portal and mobile app.
- Studio — a dance school that has an agreement with us to use the Service.
- Studio Data — the information a Studio puts into the Service, or that its families put in through it: students, enrolments, attendance, invoices, notices, files and communications.
- Family User — a parent, guardian, adult dancer or other person using the mobile app in connection with a Studio.
- Dancer — a student enrolled at a Studio, who may be a child.
3. Accounts and eligibility
Signing in uses a one-time code sent to your email address. Keep access to that mailbox secure — anyone who can read it can sign in as you. Tell us promptly if you think someone else has used your account.
Accounts are held by adults. If you are under 18, a parent or guardian must hold the account and accept these terms on your behalf. A parent or guardian who adds a Dancer to their account confirms they are entitled to provide that Dancer’s information.
The information you give us must be accurate, and you must keep it up to date.
Part A — Terms for dance studios
This part applies if you are a Studio using Dance World to run your dance school.
4. Your licence to use Dance World
While your agreement is current and your fees are paid, we grant you a non-exclusive, non-transferable right to use the Service to run your dance school, for as many staff and families as your agreement allows.
You may not resell, sub-licence or white-label the Service, or use it to provide a service to another dance school, without our written agreement.
5. Fees and payment
Fees, the billing period and any included limits are set out in the agreement or order we have with you. Fees are exclusive of GST unless stated otherwise.
We may change our fees, and will give you at least 30 days’ notice before a change takes effect. If you do not accept a change, you may end your agreement before it starts to apply.
If an invoice is significantly overdue we may suspend your access after giving you notice and a reasonable opportunity to pay. We will not delete your Studio Data on account of an unpaid invoice without first giving you a fair chance to export it.
We do not process your families’ payments. Dance World produces and tracks invoices; you collect payment yourself, through your own bank or accounting system.
6. Your data, and our role
Studio Data is yours. We claim no ownership of it. You grant us only the licence we need to host, process, back up and display it in order to provide the Service to you and to your families.
For privacy law, you are the agency responsible for Studio Data and we act on your instructions. You decide what is collected, who at your school can see it, and how long it is kept.
We will not use Studio Data for our own purposes, sell it, or use it to train machine-learning models. We may use aggregated, de-identified information that cannot identify you, your families or your Dancers to understand and improve the Service.
You can export your Studio Data while your agreement is current. See section 10 for what happens after it ends.
7. Your responsibilities
You are responsible for:
- The accuracy of what you and your staff put into the Service
- Having the right to provide the personal information you enter — including children’s information, medical requirements and emergency contacts — and having whatever consents your families and the law require
- Giving your families a privacy notice that describes what you collect and why
- Who you invite as staff, and what access you give them; removing access promptly when someone leaves
- The content of the notices, files, emails and messages you send through the Service
- Meeting your own legal obligations — employment, health and safety, consumer, tax and privacy law
8. Acceptable use
You must not:
- Use the Service unlawfully, or to send unlawful, harassing, misleading or infringing content
- Upload malicious code, or attempt to gain access to data that is not yours
- Probe, scan or test the security of the Service without our written permission
- Reverse engineer, decompile or copy the Service, except to the extent the law permits despite this clause
- Place unreasonable load on the Service, or use automated means to extract data at scale
9. Availability, support and changes
We aim to keep the Service available and to fix faults promptly, but we do not promise it will be uninterrupted or error-free. We may take it down for maintenance, and will give notice where we reasonably can.
We may change or improve the Service over time. We will not make a change that materially reduces core functionality you rely on without giving you reasonable notice.
Support is by email at support@danceworld.co.nz.
10. Suspension and termination
Either of us may end the agreement on the notice set out in it, or on 30 days’ written notice if it says nothing.
We may suspend or end access immediately if you breach these terms in a way that is serious or that you do not fix after we ask, or where continuing would break the law or put other users at risk.
After termination we will keep your Studio Data available for export for 30 days, and then delete it within a reasonable period, except where we must keep something to meet a legal obligation.
Part B — Terms for dancers and families
This part applies if you use the Dance World app in connection with a dance school.
11. Your relationship is with your dance school
Dance World makes the software. Your dance school teaches the classes, sets the timetable and the fees, and decides who is enrolled. We are not a party to your arrangement with them.
That means we cannot enrol you, change a class, waive a fee, issue a refund or resolve a dispute with your school — and we will not try to, because those are their decisions to make. Contact your school directly.
The app is free to dancers and families. Your dance school pays for Dance World, not you.
12. Enrolment, fees and refunds
Enrolment requests you send through the app go to your dance school, which decides whether to accept them. An enrolment is not confirmed until they accept it.
Invoices shown in the app are raised by your dance school. Questions about what you owe, how to pay, and refunds are matters for them. We do not take your payment and we do not hold your money.
13. Content you upload
You keep ownership of what you upload. You grant us the licence we need to store and display it for the purpose of providing the Service to you and your dance school.
Only upload content you have the right to share, and do not upload anything unlawful or harmful. Take care with photographs and videos of children, including other people’s.
14. Acceptable use
You must not:
- Use the app to harass, abuse or threaten anyone
- Try to access another family’s information, or another school’s
- Redistribute your school’s class files — choreography, music or notes — outside your family without your school’s permission
- Interfere with the app’s security, or attempt to circumvent it
General
These sections apply to everyone.
15. Intellectual property
The Service, and everything in it other than Studio Data and content users upload — the software, the design, the Dance World name and logo — belongs to us or our licensors. These terms give you a right to use the Service, not any ownership of it.
If you send us feedback or suggestions, we may use them freely to improve the Service without owing you anything.
16. Third-party services
The Service works alongside third-party services, including Xero for accounting where a Studio connects it, the Apple App Store and Google Play, and push notification services. Those services have their own terms, and we are not responsible for how they behave or for what they do with information you give them directly.
17. Disclaimers
Except as these terms say, and to the extent the law allows, the Service is provided “as is” and we exclude all implied warranties. We do not warrant that the Service will be uninterrupted, error-free, or fit for a purpose you have not told us about.
Nothing in these terms limits rights that cannot lawfully be excluded. If you are a consumer in New Zealand, the Consumer Guarantees Act 1993 and the Fair Trading Act 1986 give you rights these terms cannot take away. Where a Studio uses the Service for business purposes, the parties agree that the Consumer Guarantees Act does not apply, to the extent section 43 of that Act allows.
18. Limitation of liability
To the extent the law allows, neither party is liable for indirect or consequential loss, or for loss of profits, revenue, goodwill or anticipated savings.
Our total liability arising out of or in connection with the Service or these terms, in any 12-month period, is limited to the greater of (a) the fees paid to us in respect of that period, or (b) NZ$500. For a Family User, who pays us nothing, the cap is NZ$500.
This clause does not limit liability that cannot lawfully be limited — including for fraud, or for death or personal injury caused by negligence.
19. Indemnity
A Studio indemnifies us against claims arising from its Studio Data or its use of the Service in breach of these terms — including a claim that it did not have the right to provide personal information it entered. This does not apply to the extent the claim is caused by our own breach or negligence.
20. Changes to the Service and these terms
We may update these terms. The date at the top says when they last changed. For a change that materially affects your rights we will give reasonable notice — in the app, by email, or to a Studio through its usual contact.
Continuing to use the Service after a change takes effect means you accept the updated terms. When a version is superseded we keep the previous one published, so you can see the terms that applied at the time.
21. Governing law and disputes
These terms are governed by the laws of New Zealand, and the New Zealand courts have non-exclusive jurisdiction.
Before starting proceedings, please contact us and give us a fair opportunity to resolve the matter. Most things can be sorted out with an email.
If any part of these terms is found unenforceable, the rest continues to apply.
22. Contact
Email support@danceworld.co.nz. See our Privacy Policy for how we handle personal information.